Second Board Meeting
| Meeting Date | 23 Aug 2023 |
| Meeting Time | 05:30:00 |
| Location | Residence of PI Director Rtn Sujata Malkani |
| Meeting Type | BOD |
| Meeting Topic | Second Board Meeting |
| Meeting Agenda | 1. Confirmation of the Minutes of the Joint Board Meeting held on 21st July 2023 at Rtn. Aruna Rathi’s residence 2. Matters arising out of the above minutes. 3. President’s points. 4. Directors’ reports on projects done and activities planned. 5. Discuss projects under consideration. 6. Any other points with the permission of the Chair. 7. To announce the date for the next BOD meeting. |
| Chief Guest | |
| Club Members Present | 11 |
| Minutes of Meeting | The meeting was chaired by President Aruna Rathi Members Present: Rtns Aruna Rathi, Zimra Israel, Yezdi Batliwala, Masarrat Tavawala, Sunil Holay, Shailendra Abhyankar, Rajendra Nahar, Sujata Malkani, PNN Iyer and invitee Gautam Idnani. Leave of Absence: Rtns. Bageshri Gogate, Vinod Dua and Shikha Mitra The agenda had been circulated well in advance. Proceedings: Welcome address and a glimpse of the club activities was delivered by the President. She said that the Directors who are absent should send in their reports and points to be raised, if any. Agreed by consensus. Minutes of the previous BoD meeting were presented - approval was proposed by Sujata Malkani and seconded by PNN Iyer. A. Treasurer’s Report i) Rtn. Sunil Holay reported that of the 80 members, 61 members had paid their annual subscription and 19 members were yet to pay. ii) He also informed that we have Rs 5.99 L in our Trust Account, Rs 37.51 L in our CSR Account and about Rs 4 L in our Bk of India Account, as of 23rd August 2023. iii) Documents for change of Bank signatories are ready; the procedure will be completed in the next few days when Secretary Shikha Mitra returns from her vacation. B. Director Club Administration’s Report i) Rtn. Masarrat Tavawala informed that the Program Committee had planned programs till end of October. ii) In a special Nation Builders Awards program, on 14th of September, two teachers each from a School for the Blind, a School for the Deaf and Mute, and a School for Differently Abled Children will be felicitated. iii) Rtn. Gautam Idnani suggested that we invite at least one child from every school to speak about the school. Agreed by consensus. iv) Members agreed to share the responsibility of providing transport to the invitees if required. v) Members agreed that we should present mementoes to the teachers and gifts to the children. C. Director PI’s Report i) Rtn. Sujata Malkani confirmed that our Club has a Facebook presence. ii) She felt that we should connect with our CSR & NGO partners for our PI. There was consensus on that. D. Director Youth Service’s Report i) Rtn. Shailendra reported that the Nagarwala School Interact Club got educated on Cybersecurity recently. He suggested that we try the same for other Interact Clubs as well. ii) Rotaract Club of Symbiosis Skills University will have its Installation of this year’s office bearers in September. Rtn. Iyer said that considering the distance we do the installation by inviting the office bearers to our club or do it virtually. Can consult Rotaract Chairman Rtn. Pallavi and take it further. iii) We can invite our RYE students Giovanna and Sunesh Jain for our Fellowship Lunch on 10th Sept 2023. iv) Rtn.Shailendra voiced Dr Borate’s suggestion for a “Safe Driving” project for high school children. Dr Borate also wanted us to consider a vocational training project through an organization affiliated to the RTO. Can we sponsor some PMT drivers? The general opinion was that PMT has its own training department which conducts internal programs and upgradation of drivers from time to time. E. Director Foundation’s Report i) PP Yezdi Batliwala reported that at the Jan Seva Residential School for destitute girls, set up through our Weikfield Global Grant last year, a Skill Development Center is to be set up. He is working on arranging a Global Grant of around $ 42000. More on this after a meeting on 24th August 2023. ii) We have a carry forward of about $ 15000 from the previous GG which might form a part of the procurement of an E-Van. F. Membership The following Membership proposals were considered: • Honorary Membership for our Founder Charter Member Dr. Philly Karani • Honorary Membership for Mr. Vaibhav Pore of Education Department. • Honorary Membership of Mr. Prashant Garde of INALI Foundation. • Active membership for Dr Prasanna proposed by PP Pallavi Sable. All were approved in principle. However, the due process of circulating the membership forms at our next club meeting to know if there are any objections will be followed. Other matters i) Masarrat: Behind JW Marriot there is an Institute exclusively for skill building. ii) Gautam proposed a Tree Plantation Drive in a place nearby place where land will be given free. The expense of plantation and maintenance will be 3.52 lakhs in 3 years. iii) He also proposed that our club support the district environment project Green Societies whereby Rotary renders a free consultation for solar energy, water harvesting, vermiculture, waste management etc. He requested members to send out the related forms to housing societies known to them. iv) PNN proposed that we request all Birthday or Wedding Anniversary celebrators during the month to pool in and sponsor the snacks and beverages for fellowship at least on one Thursday of the month. v) PNN has initiated a dialogue with HSBC and Amdocs for individual and corporate membership of RCPD. He adopted a novel approach by highlighting our projects and our dedication to service, without mentioning ‘Rotary Club’, as most people perceive Rotary to be a Rich Man’s Club for socializing. Closing remarks by the President • Members of our CSR team- Rtns. Asis Ray, Rathin Sinha and Hari Srivastava have approached some potential donors for funding so we can start on some bigger projects. • We need to make concerted efforts to make more members attend our meetings and actively participate in our projects. • She thanked everyone for a meaningful and focused meeting and adjourned the meeting. |